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Planning Session, 9 Dec 2011

In Business Meeting, KATH Conference on January 18, 2012 by Randolph Hollingsworth Tagged: , , ,

KATH Conference Planning Session
December 9, 2011; 4-5 pm; University of Kentucky
Attendees:  Angela Ash (Owensboro CTC), Lorie Maltby (Henderson CC), Randolph Hollingsworth (UK), Gary Powell (BCTC)

The group reviewed the notes from the KATH Summit held on November 11th, the KATH Constitution (most recently revised in 2006), and the notes from the December 2 brainstorming session.  The following recommendations were made:

  1. Send out the call for membership dues and donations (including an explanation of the need for a paid part-time Director)
  2. Recommend a change to the constitution to include more committees besides the Executive Committee so to allow for more evenly distributed responsibilities – each of the following new committees should have a designated chair/convener:
  • Executive Committee (primary tasks are to come up with annual conference theme and provide oversight for other committees)
  • Conference Program and Speakers Committee
  • Conference Location and Logistics Committee
  • Communications Committee
  • Papers and Awards Committee
  • Nominating Committee
  • Funding and Finance Committee

The list of activities/duties of the “glue-person” from the December 2 session was prioritized to 4 must-have duties (with some revision) and 2 nice-to-have duties as follows:

Proposed KATH Director Activities

 Must Do:

  • Communicate with board members, plan meetings and assist president in supervising committee activities
  • Plan the annual conference in conjunction with the board
  • Maintain membership database and generate new members with mailings, etc.
  • Keep records
 Nice to Have:

  • Communicate with members by identifying resources, encouraging discussion on H-Kentucky and maintaining on the new H-Kentucky website (moving to Drupal this coming year) a clearinghouse for history educators in Kentucky
  • Coordinate KATH Paper Awards

The group suggested the call for donations should ask for $50.  The payment for the above duties could be $5,000 per year, in cash – say, $1,000 per task identified above.

TASKS TO DO:

  1. Angela will help Randolph draft a call for donations
  2. Randolph will talk with Alana about the status of the treasury, the budget allocation per type of expense/income, what it would cost to put on a conference in fall 2012
  3. Lorie will research other organizations as was recommended in Dec 2 meeting notes
  4. Randolph will talk with Enid Wohlstein (KYVL) about redirecting KATH website to new URL
  5. Gary will help Randolph identify existing KATH board members
  6. Randolph will call for attendees for a planning meeting in January
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